Human Resources Coordinator

Human Resources Coordinator

Company Website Link 
Company Name: InstinctX
Industry: Talent Solutions / HR / Global Workforce Management
Job Location: Colombo
City: Colombo
Postal Code: 00100
Region: Western Province
Gender: Not Specified
Country: Sri Lanka
Job Type: Full-Time
Currency: LKR
Job Average Salary Rate: LKR 150,000 – 275,000 per month
Estimated range based on market data. Actual salary may vary. This salary range is an estimation made by Job Polia.

About InstinctX

InstinctX supports global organizations by building efficient, adaptable teams powered by strong collaboration. The company emphasizes initiative and operational excellence while delivering workforce solutions that help clients expand capacity and accelerate business performance.

Job Summary

The Human Resources Coordinator maintains daily operational flow, supports recruitment, manages employee data, and strengthens office culture. The role provides essential administrative structure and delivers consistent support across onboarding, communication, documentation, and compliance activities.

Responsibilities

1. Recruitment Support and Screening:
   • Manage the Applicant Tracking System (ATS) and job postings across all local platforms
   • Conduct initial CV screening and coordinate all scheduling for interviews between candidates and the hiring team
   • Proactively manage the candidate pipeline, ensuring timely communication and an outstanding candidate experience
   • Assist the Senior Manager with background checks, reference validation, and preparing offer letters

2. Administration:
   • Own the administrative execution of employee onboarding and offboarding, ensuring all necessary paperwork, systems access, and facilities are handled smoothly
   • Maintain all digital and physical personnel files, ensuring complete accuracy and strict confidentiality
   • Process and manage local payroll inputs, leave requests, and employee benefit documentation in coordination with finance and the Senior Manager

3. Culture, Engagement, and Retention:
   • Serve as the primary culture leader for the Colombo office, organizing team events, coordinating internal communications, and managing feedback mechanisms
   • Support the implementation of performance review cycles by handling scheduling, document distribution, and data compilation
   • Act as an approachable resource for employee queries regarding local policies, benefits, and workplace logistics

4. Local Compliance Assistance:
   • Work closely with the Senior Manager to gather and prepare documentation needed for local labor compliance reporting and audits

Qualifications

• 1-3 years of proven experience in HR Administration, People Operations, or a similar Coordinator/Assistant role
• Excellent organizational skills and a meticulous attention to detail required for data and document management
• Strong written and verbal communication skills in English, with high emotional intelligence and discretion
• Familiarity with HR systems (ATS or HRIS) and proficiency in Microsoft Office/Google Workspace
• Must be highly proactive, resourceful, and capable of operating independently within clearly defined processes
• Mandatory: Foundational knowledge of Sri Lankan employment law and local regulatory requirement

Disclaimer

This job listing is aggregated from publicly available sources. We are not the employer. Please apply only via the official careers page. Please apply to Human Resources Coordinator, Colombo only through the official careers website given apply link.

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