Event Coordinator

Event Coordinator

Company Website 

Company Name: Kai Group of Companies
Industry: Hospitality / Events / Entertainment
Job Location: Colombo
City: Colombo
Postal Code: 00001
Region: Western Province
Gender: Not Specified
Company Office Local Address: Kai Beach Club, Colombo
Country: Sri Lanka
Job Type: Full-Time
Currency: LKR
Job Average Salary Rate: LKR 90,000 – LKR 160,000 per month
Estimated range based on market data. Actual salary may vary. This salary range is an estimation made by Job Polia.

About Kai Group of Companies

Kai Group of Companies operates leading lifestyle and hospitality venues across Sri Lanka, offering vibrant dining, entertainment, and beachfront experiences. The brand brings together creative concepts, premium service, and a welcoming atmosphere across multiple prime locations. Its growing presence makes it a recognized name in the country’s leisure and entertainment sector.

Job Summary

The Event Coordinator manages the full cycle of events at Kai Beach Club locations, ensuring smooth planning, coordination, and execution. This role supports client engagement, oversees logistics, and collaborates with internal and external teams. The position demands a creative mindset, strong organizational abilities, and a commitment to delivering seamless, high-quality guest experiences.

Responsibilities

• Coordinate all events including beach parties, DJ nights, brunches, themed evenings, private celebrations, and corporate functions.
• Develop detailed event plans, timelines, and checklists to ensure flawless execution.
• Liaise with clients to understand event requirements, expectations, budgets, and special requests.
• Organize logistics including décor, entertainment, staffing, equipment, and vendor coordination.
• Ensure all events maintain the Kai Beach Club brand standards, ambiance, and guest experience.
• Act as the primary point of contact for event clients before, during, and after events.
• Conduct venue walkthroughs, presentations, and client meetings.
• Provide exceptional guest service and ensure all client expectations are met or exceeded.
• Manage customer inquiries related to event bookings, availability, and pricing.
• Coordinate with DJs, musicians, performers, photographers, decorators, and other external partners.
• Work closely with internal teams including F&B, operations, marketing, and reservations.
• Ensure staff are briefed and well-prepared for each event’s requirements.
• Oversee setup and teardown, ensuring the venue is event-ready and restored after completion.
• Prepare event briefs, running orders, and post-event reports.
• Assist with event budgeting and ensure cost-efficiency.
• Maintain event calendars, booking records, and client documentation.
• Support marketing efforts with event details, visuals, and promotional content.
• Ensure compliance with safety, licensing, and regulatory requirements.
• Contribute ideas for new event concepts, themed nights, collaborations, and seasonal activations.
• Support content creation teams with event coverage and highlights.

Qualifications

• Previous experience in event management, hospitality, F&B, or entertainment coordination.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and adapt quickly to changes.
• High attention to detail with a passion for delivering exceptional guest experiences.
• Proficiency in MS Office / Google Workspace.
• Strong command of English (additional languages are a plus).
• Willingness to work evenings, weekends, and public holidays based on event schedules.
• Experience in beach clubs, resorts, hotels, or nightlife venues.
• Relationships with performers, DJs, influencers, and creative vendors.
• Basic knowledge of event décor, lighting, AV setups, and entertainment requirements.
• Energetic, sociable, and guest-focused.
• Creative mindset with a strong sense of style and brand alignment.
• A natural team player with leadership qualities.
• Solution-driven with a proactive attitude.
• Ability to represent the Kai lifestyle brand with professionalism and charisma.

Disclaimer

This job listing is aggregated from publicly available sources. We are not the employer. Please apply only via the official careers page. Please apply to Event Coordinator – Colombo only through the official careers website given apply link.

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