Job Title: Administrative Assistant
📍 Location: Negombo, Sri Lanka
🕒 Type: Full-Time | On-Site
🗂️ Department: Administration
Company Overview
We are a forward-thinking and professional organization based in Negombo, committed to delivering excellence through efficient administrative and operational processes. Our workplace fosters a culture of integrity, collaboration, and continuous learning. We are seeking an Administrative Assistant who thrives in a structured, fast-paced environment and is eager to contribute to the smooth operation of our office.
Role Summary
As an Administrative Assistant, you will play a vital role in ensuring the efficient daily operations of our office. From managing schedules and handling correspondence to supporting finance and human resource tasks, you will be the backbone of our administrative team. This is an ideal role for someone who is organized, proactive, and highly professional.
Key Responsibilities
- Manage incoming calls, emails, and office correspondence with professionalism and efficiency
- Maintain and organize office filing systems (digital and physical)
- Schedule meetings, coordinate calendars, and arrange appointments for executives
- Support HR-related tasks such as maintaining employee records and onboarding documents
- Assist with basic financial duties including invoice tracking and petty cash management
- Serve as a communication link between internal departments and external clients
- Ensure office supplies are stocked and administrative procedures are followed
- Handle confidential information with discretion and accuracy
Qualifications & Skills
- Prior experience as an Administrative Assistant, Secretary, or Office Clerk
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with HR and finance-related administrative tasks
- Exceptional organizational and time-management skills
- Excellent verbal and written communication abilities
- Strong interpersonal skills and the ability to work independently or as part of a team
- Ability to multitask and meet deadlines in a fast-paced environment
- High school diploma or equivalent (additional administrative certifications are an advantage)
🌟 Why Join Us?
- Be part of a collaborative and professional team
- Opportunity to grow within the organization
- Supportive work culture that values your contribution
- Gain exposure to HR and financial administration for career development
❓ Frequently Asked Questions (FAQs)
Do I need prior HR or finance experience to apply?
While prior experience is an advantage, we welcome candidates who are quick learners with a basic understanding of office processes and a willingness to grow.
Is this a remote or hybrid position?
This is a full-time, on-site role based in Negombo. Daily presence in the office is required for coordination and administrative functions.
Are there opportunities for career advancement?
Yes, we support internal growth and offer development paths into HR, finance, or executive administrative roles.