Job Title: Senior Administrative Assistant
Location: Colombo, Sri Lanka
Employment Type: Full-Time
Industry: Photography, Videography, Digital Marketing
Company Overview
Visual Studios Plus is Colombo’s premier photography and videography-driven digital marketing agency, specializing in the FMCG, food, and hospitality sectors. Known for redefining visual storytelling and elevating brand presence online, we partner with industry leaders to create campaigns that deliver measurable impact and exceptional return on investment. With innovation at the core, our team blends creativity with strategy to push the boundaries of digital advertising.
Role Overview
We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. This role requires exceptional multitasking skills, attention to detail, and the ability to support senior executives in a fast-paced, creative environment. The ideal candidate will ensure smooth day-to-day office operations and be a critical link between teams, vendors, and stakeholders.
Key Responsibilities
- Provide high-level administrative and executive support to senior management
- Manage calendars, schedule appointments, and coordinate internal and external meetings
- Handle phone calls, emails, and correspondence with professionalism and discretion
- Maintain and organize office documentation and digital filing systems
- Prepare reports, presentations, and meeting notes when required
- Monitor office supplies and coordinate with vendors for timely procurement
- Ensure office procedures are followed and assist in onboarding administrative staff
- Assist in planning internal events, meetings, and travel logistics for executives
Qualifications
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role
- Excellent communication and phone etiquette
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational and clerical skills
- Ability to prioritize tasks, manage time effectively, and meet deadlines
- High attention to detail with problem-solving abilities
- Experience in the media, creative, or digital marketing sector is a plus
Why Join Visual Studios Plus?
- Work in an inspiring, creative office environment
- Collaborate with top-tier brands in food, travel, and hospitality
- Opportunity for growth in a fast-evolving industry
- Be part of a company that values innovation, teamwork, and career development
How to Apply
Interested candidates are encouraged to send their CV with a brief introduction Apply Now
Frequently Asked Questions (FAQs)
What are the working hours for this role?
The role is full-time and based on regular business hours (Monday to Friday), with occasional flexibility based on project needs.
Is prior experience in the creative or media industry necessary?
While not mandatory, prior experience in creative agencies or digital media firms is an added advantage.
What kind of support will I provide to the executive team?
You will handle scheduling, meeting coordination, communication, and ensure seamless office operations while assisting with special projects as required.